How do I reserve a DOP Center Room (540 A/B Cory)?
Christopher Brooks, 18 Feb 2010
Last updated: 3 Apr 2012

We use the dopcenter workgroup calendar to schedule 540A/B Cory. To edit the calendar, you must be a member of the dopcenter workgroup. Membership in the dopcenter workgroup is open to faculty and staff. Students should use the faculty list to find the name of a staff person associated with their faculty and have the staff person request an account. For information about 540 A/B Cory you may contact the staff via dopadmin (at) embedded eecs.

540 A/B Reservation Procedure

1. Request membership in the dopcenter workgroup.
   If you do not sit at a desk in the DOP center, then select guest and you will not be added to the DOP Center email list.
     (Note to admins: if someone want to make a reservation, they will need to be a full dopcenter member. The workaround is to upgrade new members to full membership and then remove them from the mailing list by hand)
2. Go to the DOP Center Calendar and add a reservation by clicking on the number of the day in which you would like to reserve the room.
   • If the room is already reserved for that day and time, it is up to you to resolve the scheduling conflict according to the policy below. In general, reviews have priority over workshops, workshops have priority over seminars and seminars have priority over classes.
   • Your reservation should include the name of the faculty sponsor, the event and the room number. For example

     Prof. Ptolemy. EECS 000 Review, 540 A/B
     

     The reason to include the room number is to make it clear what room is being reserved. The calendar is used to reserve more than just 540 A/B.
   • Note that there is a bug that prevents certain characters in the title from being displayed. Characters such as parenthesis ( and ) will be translated into their HTML codes. The workaround is to stick to alphanumerics, commas and dashes. Sorry!
   • If you do a repeating reservation, please only repeat your reservation for one semester. Also, please check for conflicts when you place a repeating reservation - conflicts are not automatically detected.

Dept. Space Policy and 540 A/B

The September, 2009 Cory Hall space policy covers 540 A/B:

Room 540 is ideal for hosting small conferences, research project reviews, and similar meetings. The room is viewed as Cory Hall's only "high-tech" conference facility, and thus using it to host external meetings helps project a positive image of the department. It is one of very few facilities on campus that can be assigned for full day meetings to serve research centers such as DOP, CHESS, BSAC, GSRC, and BWRC, and to provide the EECS Department with a room suitable for such meetings. In order to make it possible to reserve the room for such full-day meetings, scheduling regular meetings or classes should be avoided if possible. If such meetings or classes are scheduled then the faculty in charge must be willing to relocate as needed to accommodate full-day meetings. Requests for this room should be addressed to the DOP Center staff or the scheduling staff in the EE Division, both of which will have access to the room reservations database. Any guest group should understand that the DOP and EECS provide no support to help with furniture rearrangement or with A/V equipment preparation; guests are expected to make their own arrangements for such services as well as for final cleanup.

540 A/B does not have a telephone line.

Card Key Access to 540 A/B

Faculty automatically have card key access to 540 A/B. Staff may request card key access online at http://www.eecs.berkeley.edu/Forms/keyreq.shtml or Mary Stewart can sign the paper cardkey forms. Non-DOP Center students may get temporary card key access for the duration of their event. See Keys/Cardkeys on the EECS site.

Rooms in the DOP Center

529 Library, note that DOP faculty have priority for 529. To reserve 529, use the DOP Center Calendar and be sure to mention 529 Library. (FIXME: How many people can it hold?):

540A Classroom (The South half of 540A/B) (FIXME: How many people can it hold?)

540B Conference Room (The North half of 540A/B) (FIXME: How many people can it hold?)

Both the Conference Room and the Classroom 540A/B (Please see the 540 Space Policy above

545R Video Conference Room, note that DOP faculty have priority for 545R. To reserve 545R, use the DOP Center Calendar and be sure to mention 545R. Note that the conference phone in 545R requires a phone code to dial 800 numbers. DOP Center residents, see Conference Calls. Non-DOP Center residents, have your grant administrator get a voice authorization code by going to http://sagebrush.berkeley.edu/cgi-bin/ws515/sc.r -> Voice Services -> Authorization Code. The incoming line for 545R is 510-642-6322. (FIXME: How many people can it hold?)

545X Forum

Other Rooms

The Chess Software Lab (337A Cory)

Chess members can schedule 337 Cory, see How do I schedule 337 Cory?

The TRUST Conference Room (343 Cory)

TRUST members can schedule 343 Cory, see How do I schedule 343 Cory?

Other rooms in Cory and Soda

The EECS Dept. Website Room Reservation Page

Bechtel and Hearst

College of Engineering Room Reservations

Sutardja Dai Hall

Sutardja Dai Hall Facilities.

Hass

Haas UC Facilities page

Other places on campus

http://iastp.berkeley.edu/sites/default/files/misc_files/Campus_Event_Venues.pdf

Other resources

• DOP Center Conference Room Wiki - Readable only by website members, faculty and staff may become members by requesting membership in the dopcenter workgroup. Students should use the faculty list to find the name of a staff person associated with their faculty and have the staff person request an account.
• DOP Center Graduate Student Steering Committee (GSSC) Forum Topic about DOP Center room scheduling.