How is the DREAM Seminar handled?
This page is about the Design of Robotics and Embedded systems, Analysis, and Modeling Seminar (DREAMS), which started in September, 2011.
Christopher Brooks, 11 Aug 2010
Last updated: 9 Feb 2015
The previous seminar Robotics and Embedded Software Seminar (RESS), ran from September, 2009 through May, 2011.
For information about the CHESS Seminar, which predates
DREAMS and RESS, see
How is the CHESS Seminar handled?
The Design of Robotics and Embedded systems, Analysis, and Modeling Seminar website is at
To update that page:
- Note that you must be an admin in the
seminar workgroup to update the main page. To request admin access, follow the
options link in the menu bar and request
admin membership in the
- After being added as an admin to the
seminar group, then to actually update the seminar page go to
http://embedded.eecs.berkeley.edu/seminar/admin/profile and make your changes.
Before Each Semester
- Decide on a time and day with the faculty.
Faculty to ask include Prof. Tomlin, Bajscy, Culler, Seshia and Lee. DREAMS is held on Tuesday 4-5.
- Historically, we have had the seminar in the Wang Room, see Cory and Soda Hall Room Reservations.
To reserve the Swarmlab by contacting Shelley Kim.
Note that it is important to reserve the room early so that we have the space..)
At the start of the semester, reserve the room (the SwarmLab or 540A/B) every
week in the semester. For 540A/B, be sure to set "Details URL" to
so that if a user clicks on the calendar entry, they
end up at the DREAMS page.
It is up to you as to whether you update the
DOP Center Calendar each week with
the seminar title name.
It is up to you as to whether you remove our
reservation for the space for each week when we
don't have a seminar. Being a good citizen
would indicate that it is a good idea to remove
the reservation the week before the week for which
we do not have a seminar.
- Move the list of previous seminars from
- Find speakers and get titles and abstracts back.
Note that DREAMS does not usually offer a stipend of
any sort to speakers. If you would like to offer a
stipend, please ask your faculty in advance. For details, see Travel Reimbursements.
- Edit the seminar home page by going to
- Once you have the speaker name, affiliation, abstract and title, add the event to the
Berkeley Campus Events Calendar. The event will automatically
propagate from the Campus Calendar to the
When adding an event to the Campus Events Calendar:
- Event Sponsor
- Choose "Electrical Engineering and Computer Science"
so that the EECS Calendar admin can more easily spot
the event and update the Secondary Event Type.
- Adminstrative Options
- Be sure to mention that the seminar should be added to the DREAMS Seminars. The EECS Calendar Administrator will do this by hand so that the event
appears in the DREAMS iCal and RSS feeds.
(Website Administrators: see How does the seminar ical/rss feed work?)
- Consider updating the DOP Center Calendar
The week of the event
- Make arrangement for parking, see
Ask the admin of your PI for a parking pass and have the speaker call you
when they are in front of Cory. Then run down and give them the pass. Using
the Parking Kiosk is not reliable.
The pass is good for across the street, they need to pay attention to what letter
is on the pass (usually a "C" or "F") and be sure to scrape off the date and hang
Parking tickets are the responsibility of visitors.
- Make sure that the room is not double booked
- Make sure that the event is listed in the EECS Calendar,
and the Berkeley Campus Events Calendar.
- Send reminder email to the speaker
- The Design of Robotics and Embedded systems, Analysis, and Modeling Seminar topics are announced to the DREAMS list, which includes
mailing list, which includes the
mailing list. You only need email the dreams list, the chessworkshop and chesslocal lists will be included by the dreams list.
- Send email to eecs-announce You will have to join first, then email (
eecs-announce at lists eecs berkeley edu)
The title of the email should have the day and time,
the name of the speaker and the title.
The body of the email should include the speaker
name, affiliation, title and abstract.
The email should also contain the other talks for
- On the day of the seminar, send email in the morning
eecs-announce and then again right before the seminar to
- After the seminar add the presentation to the
Chess Publications database and update the
seminar page with a link to the presentation.
Secrets to a successful seminar:
- Line up speakers early
- Get faculty to show up.
- Have a theme
- If the speaker is from offsite, consider printing
out handouts and spamming email lists like ee-grads.
- Get copies of the presentation and add them to publications database.
For information about the Seminar iCal/RSS feed, see
How does the seminar ical/rss feed work?