Tape to ASF
- Wheelchair access
- Outside Phone Line for Conference Call
- 2 Tables (1 - 6'-8' long, 1 - 3' long)
for capture equipment
- Internet Connection?
- XGA Projector (we can bring one if need be)
- Overhead Projector (we can bring one if need be)
- Lighting - Ideally, stage style lighting
- We will need access the day before the workshop for about 4 hours.
- We will need access the day of the workshop starting at 6:30am
- Agenda - with a list of what talks we are going to capture.
In general, we should avoid capturing all day, it makes it much
harder to check our results
- Make your slides available to capture crew the week before the
presentation. Interrupting the crew while they are capturing the talk
before your talk is only going to cause problems.
- Once you submit your slides, don't submit updated versions, it
makes it much more difficult to keep track of the proper version
of the slides.
- The less you move around while speaking, the more we can zoom in.
- Use a pointer, stay away from the screen. The screen
is very bright, so if both the speaker and the screen are in
the image, then the speaker will not be well lit.
- The process of converting animated Powerpoint slides may
result in different results.
For example, slides that have separate text sections that are
displayed as the presenter clicks the mouse are all combined
into one .jpg file with all the animation completed.
- Powerpoint slides that contain non-standard fonts
may not display properly on the presentation machine. When in doubt,
get your files onto the presentation machine well in advance of
your talk and check for font problems.
- Transfering Powerpoint slides larger than a single floppy is
tricky. One workaround is to use Winzip to created multiple floppy images.
Sometimes a single image on a slide will consume megabytes of space.
- Presentation Laptop
- Capture Laptop
- Monitor Laptop
- Conversion Laptop (optional)
- PCI bus expansion chassis
- Video capture card
- Spare hard drive for backing up talks
- 100' Ethernet cable to reach from podium to capture desk
- 25' power cable for presentation machine
- Multiple Laserpointers, with batteries
- Wireless mouse
- 100Mb hub
- Shorter ethernet cables
- 100' phone cable
- Conference call phone
- Lots of fresh spare batteries
- Velcro cable ties
- Extension cords
- AC Plug strips
- Manuals for all gear.
- Gaffers tape
- Usually a speaker will favor the left or the right side of the
If the podium is on the left side of the room, then try to set up
the camera on the right side of the room.
- Try to set up the camera so that audience foot traffic
does not get inbetween the camera and the speaker.
- Backgrounds with patterns require more compression resources
than plain backgrounds.
If possible, use a plain background behind the speaker.